The Human Resources management module of swift cloud ERP is a comprehensive team management software. It is made up of 3 keys components;  managing staff's records in electronic form, performance enhancement/productivity features and a self-service portal.

This sub-module enables users upload Excel documents. 

The HR Admin role has access to the entire HR modules, the field on HR settings are filled in by this user.

The HR user has access to all sub-modules on HR and except the settings 

This page fuctions as a News/Update board. Every new/update within the company is displayed on this page to be viewed by staff memebers. There is a date and time stamp under each created news that shows exactly when it was created.

The HR dashboard allows you to view at a glance the number of your company's team members, your Departments, Your KPI's and several others. To access the dashboard simply click on 'HR' and select the dashbaord from the drop down list.

HR settings enable you to setup Categories, Departments, Banks, Pension provider and many more for you company. This setup is essential for the proper running of Swift.ng online ERP.

This page enables you to create Team members or staff of your organization. You will also be able to edit and disable (in case of death,suspension, etc.). You can also creat different categories of staff, assign them to departments, set grade levels, steps, send them SMS during birthdays, new month, new year and special occasions at a click. Other features include: staff work plan, work done, departmental access restrictions, KPI (key performance indicators) and process their salaries.

This Page shows the viewer in a graph and text the status of tasks assigned to a staff member. If complete or incomplete. The details shown include Staff, Date, Note, Status, Last Updated and Priority of the tasks assigned to the staff. A search bar by date above allows one to narrow down the search to specific periods of time.

Update on Monthly Tasks Feature

A new feature, Monthly Tasks, has been introduced to your profile to help Heads of Departments efficiently manage and track departmental activities across months and years. This enhancement ensures better record-keeping, easy access to past plans, and streamlined task management.

To use this feature:

1. Log in to your profile and navigate to Monthly Tasks.

2. The interface will display Department Monthly Tasks as its title.

3. Use the Search Box (labeled Year and Month) to quickly locate specific tasks. You can also edit or delete existing tasks directly from this interface.

4. To create a new monthly task: Click on Create New Task at the top right corner of the interface. A form will appear prompting you to complete all required fields. Select the Year and Month, then input the department’s monthly plan in the Plan field.

5. Finally, click Create to save the task.

This feature provides a simple, organized, and effective way to manage departmental plans, making it easier to review past activities while ensuring alignment with current goals.

This page simply functions as a message sender to different departments in the organization. You simply type in the subject of the message and leave blank if it's to be an sms, select the recipients, type the content of the message and click on the send button at the bottom of the fields.

This page is used to generate reports on staff members. The reports include Official Information, Personal Contact information and Sureties/Referees.

This update provides details on the most recent feature enhancement to the Swift HR module—the AI Assistant. The purpose of this update is to help HR easily monitor, evaluate, and rate staff performance with greater efficiency and accuracy.

To access the AI Assistant, navigate to the HR module of Swift and, from the drop-down options, select AI Assistant. Once clicked, the system will direct you to a dedicated interface where you can filter task performance records by specifying a start date and end date in the filter boxes. After applying the filter, the system generates a comprehensive list of all staff along with their performance analysis within the selected period.

This feature allows HR to quickly assess each staff member at a glance, align their output with job descriptions, and rate their performance on a scale of 1 to 10. It is important to note that the results displayed are dependent on the filter or search period selected.

With the introduction of the AI Assistant, performance evaluation becomes more streamlined and transparent. HR can now access staff analytics in real time, compare performance against job roles, and assign ratings with ease—ensuring a more efficient and data-driven appraisal process.